Canceling a Leave Request

A leave request can be canceled in Quadrant Self Service if all of the affected shifts meet the following requirements:

• A shift has not been modified prior to the leave request.
• A shift has not been split.
• Leave request was approved for a shift requiring relief, but a relief employee has not yet been assigned.

However, under some conditions a leave cannot be canceled if any of the affected shifts meet any of the following conditions:

• A shift was edited before or after the leave request was approved (for example, shift length changed).
• A shift was booked off with relief required and the relief portion of the shift has been filled by another employee.
• A shift was self scheduled
• A shift was split in any way.

If you attempt to cancel a leave request that contains even a single shift that cannot be canceled because of the conditions above, you will not be able to cancel any of the shifts. A scheduler will have to manually update the affected shifts by canceling the exception chain history for the shifts, and returning the shifts to their original, unmodified state. After the affected shifts on the schedule have been brought back to the original state, the leave may be canceled.

When canceling all of the exceptions of a self scheduling picked shift, the original default day shift is re-assigned to the employee. The original default day shift appears on the schedule for the employee and the shift the employee picked prior to requesting the leave is placed back on the schedule as well, but as an Open shift.

To cancel an approved leave request

1. Log on to Quadrant Self Service.
2. From the Personal menu, select Leave Request, and then My Leave Requests.
   The My Leave Requests page opens.
3. Select an approved leave.
4. Click Cancel.
   The Cancel Leave Request page opens.
5. Enter a comment (optional).
6. Click Next.
7. Confirm your selections, and then click Finish.

A notification is sent to the original approver who must either approve or deny the new leave request. If the approver denies the request, the original approved request remains in effect.

To delete a pending leave request

1. Select a pending leave on the My Leave Requests page.
2. Click Delete.
   The Delete Leave Request page opens.
3. Enter a comment (optional).
4. Click Next.
5. Confirm your selections, and then click Finish.

The pending leave request is deleted from the My Leave Requests page.

Note! A leave request can be canceled, but after shifts are in timecard state (timecard expansion completed), a message appears to indicate that timecards exist for the period of the leave. The schedule and timecards are not rolled back automatically when a leave is canceled and timecards exist. It is the leave manager’s responsibility to notify payroll and scheduling. In addition, the shifts for the leave cannot be canceled on the schedule without first rolling back the timecards.

When a self scheduling employee attempts to cancel or end date a leave request for a period during which shifts were self scheduled or modified, a message appears notifying them that the leave cannot be canceled or end dated, and lists the shifts that must be rolled back manually to cancel or end date the leave request.