Timecards for Scheduled Employees

For scheduled employees, timecards for approved leave requests are generated through the usual processing path. Approved shifts that occur on the schedule while an employee is on leave will be expanded to timecards order to pay an employee for their leave, according to the earning codes associated with the leave type/shift activity.

• Canceled Leave Requests – If timecards have been expanded for shifts that occur during an approved leave request, the leave request can be canceled. A message appears in the Leave Management module when canceling the leave to indicate that timecards exist, and further investigation/action needs to be taken.
• Bank Levels Insufficient – If the timecards required for a leave request draw upon employee banks with insufficient hours/values, payroll processing generates the appropriate exception messages.
• Leave approved after timecards generated – The Timecard window now includes a Leave button that allows payroll clerks to view an employee's leave requests in Quadrant. The payroll clerk can use this information to customize timecards taking the leave into account. When a leave is approved after timecards have been generated, the timecard entry is marked with an L on the employee's timecard window. When a leave is approved before a timecard entry is generated, the entry will be marked with a different source value, for example, G, M, or E.

Clicking the Leave button opens the Employee Leave dialog which shows the leave days the employee has requested during the current pay period. If a block of days, for example for annual vacation, spills over into the next pay period, the overlap days are also shown.

If a leave request is approved after timecards have already been generated, the timecard will be flagged for review. A user can select and edit each record directly on the Timecard window, or they can click the Review button, opening the Review dialog which shows only those records flagged for review. When a leave is approved after timecards have already been generated, the timecard can be edited and the appropriate leave pay code assigned to the affected dates. If timecards flagged for review are not reviewed, a red light exception will be generated the next time payroll is processed.

Note! When the Leave button on the employee Time Card window is clicked, the Employee Leave dialog opens, showing the employee's leave requests. Access rights to the Leave button are applied at the Security Profile level.